It seems that there is never enough time in the day. But, since we all get the same 24 hours, why is it that some people achieve so much more with their time than others? The answer lies in good time management.
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The definition of time management is: getting everything done in the allotted amount of time. It is a budgeting process of effectively using the time you have and getting rid of “useless” time. Organize your activities in a sequence that best utilizes your time.
The first step in effective time management is analyzing how you currently spend your time and deciding how you want to change how you spend your time.
Unless time is managed properly, nothing worthwhile can be accomplished. Time is a unique resource. It is indispensable, intangible, irreplaceable, irretrievable and therefore invaluable. It is equitably and uniformly distributed. A day of every one consists of 24 hours only, no more and no less. Every piece of work requires time. Here are tips on how to be a better time manager:
- Create a daily plan.Plan your day before it unfolds. Do it in the morning or even better, the night before you sleep. The plan gives you a good overview of how the day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.
- Peg a time limit to each task. Be clear that you need to finish X task by 10am, Y task by 3pm, and Z item by 5:30pm. This prevents your work from dragging on and eating into time reserved for other activities.
- Use a calendar.Having a calendar is the most fundamental step to managing your daily activities. If you use outlook or lotus notes, calendar come as part of your mailing software.
- Use an organizer. The organizer helps you to be on top of everything in your life. It’s your central tool to organize information, to-do lists, projects, and other miscellaneous items.
- Know your deadlines.When do you need to finish your tasks? Mark the deadlines out clearly in your calendar and organizer so you know when you need to finish them.
- Learn to say “No”. Don’t take on more than you can handle. For the distractions that come in when you’re doing other things, give a firm no. Or defer it to a later period.
- Target to be early. When you target to be on time, you’ll either be on time or late. Most of the times you’ll be late. However, if you target to be early, you’ll most likely be on time. For appointments, strive to be early. For your deadlines, submit them earlier than required.
Time without energy has not much value; for instance, if one is seriously ill the time duration of illness is practically useless. Time is money. Time is also a measure of effort.
( International Trainer, Motivator & Coach
Edexcel Level – 4 Btec Professional Award ( UK)
ITOL Diploma in Coaching Excellence (UK) )